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Minutes of the 1st Council Meeting: 20th May 2008. Nagoya, Japan

Present at the meeting were :
Prof TT Hsieh - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Taiwan
Prof Tsuyome Ikenoue - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Japan
Prof David Ellwod - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Australia
Prof Ranjan Kumar - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - India
Dr P Witoonpanich - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Thailand
Dr pratak O Prasertsanet - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Thailand
Dr Soccorro Mendiza - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - Phillipines
Dr C Molino - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Phillipines

Apologies from Professor Bhutta, Dr Hsu and Dr Shahidulla.
Meeting was called to order and welcome remarks were made by Dr Ikenoue.

 
  1. Resolution was passed acknowledging the sterling services rendered by Dr Lim Nyok Ling to FAOPS in various capacities including Secretary General. Condolences were offered for the untimely demise and a minute of respectful silence was observed.
  2. Dr Ikenoue read out a message from Dr Bhutta, President, stating that due to reasons beyond his control, he could not make it to the conference, and he conveys his good wishes to all the office bearers who worked with him. He thanked the Nagoya organisors for taking up the task of organizing the 2008 Congress and drawing up a great scientific and social program.
  3. Dr Pejaver, as acting Secy General, as part of the secretaries report, stated that no workshops  had been conducted in any of the zones. However, the annual meeting of Perinatal Society of  Srilanka was attended on invitation by two members of FAOPS who took part also as faculty. Srilanka agreed to be a full member and paid up their first year’s membership fee.
  4. In addition to Srilanka, two more countries ( UAE and Iran)  s had submitted their application . They were accepted and made full members. Membership fee for 2008 would have to be collected from them.
  5. It was decided to donate 2000 US Dollars each to UNICEF Myanmar and China towards relief activities of cyclone and earthquake victims.
  6. Apart from one application from India for “young delegate” support( presenting a paper and < 40 years of age) there was no other request. The same was verified and a sum of 1000 dollars would be sanctioned.
  7. It was agreed to emphasize to Congress organisors that 10% of registration fe will have to be compulsorily paid to FAOPS secretariat without fail within a year of the respective Congress. This has to be borne in mind while drawing up the budget of the Congress.
  8. It was decided that henceforth at every conference , to waive off registration fee of one representative from each country  ( this was in addition to waiving off registration of all Council members). However, this amount could be deducted from the contribution ( 10% of regn fees) that is due to be made by the host country to FAOPS.
  9. Treasurer reported that the current balance in the account was 80476.00 US Dollars. There was nearly 10000 US $ of membership fee outstanding from various countries. Moreover, Contributions from Singapore and Malaysia conference were also pending.
  10. Dr Togari, Chairperson of the Nagoya Congress then spoke about the program and arrangements of the Congress. More than 600 delegates were expected to attend .
  11. The Council thanked Dr Togari and the team for hosting the Conference.
  12. A guideline was set which stated that the Congress could be for a minimum of three days and need not be stretched for five days.
  13. Dr Elwood from Australia gave information about the Sidney Congress in 2012. The decision to award the 2012 Congress to Australia was ratified.
  14. The Following Office bearers were unanimously proposed and nominated as there were no formal nominations papers sent by any members/ member countries for any of the posts.

    Dr Ikenoue ( Japan) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - President. ( 20082-2010)
    Dr David Ellwood ( Australia) - - - - - - - - - - - - - - - - - - - - - - - - Secretary  General
    Dr Ranjan Pejaver. ( India) - - - - - - - - - - - - - - - - - - - - - - - - - - President Elect ( 2010- 2012)
    Dr Zulfiqar Bhutta  ( Pakistan) - - - - - - - - - - - - - - - - - - - - - - - Immediate past President
    Dr Hsu  ( Taiwan) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Treasurer
    Dr Shahidulla ( Bangladesh) - - - - - - - - - - - - - - - - - - - - - - - - - Deputy Secretary general – West
    Dr Pimolorat ( Thailand) - - - - - - - - - - - - - - - - - - - - - - - - - - - Deputy Secretary general – Central
    Dr Soccorro Mendoza - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Deputy Secretary general – East
  15. Dr Ranjan Pejaver was asked to explore the possibility of  getting the Society registered as per Companies act.
  16. As per Dr Pairoj’s  suggestion, it was decided that in addition to the outgoing Immedite Past President , the Organising Chairperson of the current Congress should also be awarded the Fellowship of The FAOPS medal.
  17. Dr Pejaver put forth a proposal that some sort of study /research project should be taken up involving   all the member countries.        This would be a scientific activity as well as would foster more communication and cooperation among member countries.
    The meeting was then closed